Castle Rock Senior Center Facility Rentals

Reservations may be made up to six (6) months in advance prior to the desired date and will be accepted at the discretion of the Castle Rock Senior Center staff.  Reservations are secured upon receipt of signed rental agreement with required deposit.

The Castle Rock Senior Center requires a refundable damage deposit of $100 for rentals. $50 is dues at the time of booking, and the remaining $50 is due 15 days before the event. The damage deposit will be returned, minus deductions (if any), within 30 days after the event.  Deductions from damage deposit may be made for damage to the facility or Castle Rock Senior Center equipment, improper cleaning of the facility, failure to comply with noise ordinances or use of the facility outside of the contracted hours.

The remaining deposit, if applicable, and rental fees must be paid in full at least 15 days prior to the event. 

For monthly or bimonthly use there is no damage deposit.  

Sometimes things happen and your best laid plans change.  If your reservation needs to be cancelled, we ask for as much notice as possible.

• If notice of cancellation is received less than 15 days prior to the contracted date, rental fees already paid will be refunded less a $50 late cancelation fee and the $100 damage deposit will be forfeited.
  
• If notice of cancellation is received within 15-29 days prior to the reservation date, rental fees already paid will be refunded less a $25 cancellation fee and fifty percent (50%) of the damage deposit with be forfeited.                                                   

• If notice of cancellation is received 30 days or more prior to the reservation date, you will receive a full refund of the damage deposit and fees paid.

Your reservation must include time reserved for needed set-up, decoration, deliveries, preparation and clean-up.  You are responsible for your own set-up, and clean-up.  No refunds will be given for vacating our facility prior to the contracted time.

If the facility is not vacated by the contracted time, additional charges will apply in the 15-minute increments with an additional $75 late charge.

Yes. You will be welcomed by a Facility Monitor at your scheduled start time and they will be in the building during your scheduled rental. This staff person is available to answer your questions about the building and help you locate any needed items. At a minimum, renters should check in with the Facility Monitor upon arrival and before departing to sign off on the Facility Checklist.  Cooperation with the Facility Monitor is expected.

Yes. The facility must look the same when you leave it as it did when you arrived.  As necessary this may include removing all your decorations, returning the furniture to its original position, emptying garbage cans into our on-site dumpster and wiping down the dining room tables. The Castle Rock Senior Center will provide the cleaning supplies and trash bags.

If you want decorations, please bring your own. No nails or tacks that will mark the property are to be used.  All tape must be removed.  Painter’s tape works best. Candles must have adequate protection (or no candles) against fire and dripping. It is expected that you remove all decorations prior to vacating the facility.  Confetti, glitter and smoke machines are not allowed.

Any equipment brought in must first be approved by the Castle Rock Senior Center Staff.  The Castle Rock Senior Center will provide tables, chairs, and the use of the coffee machine. You will need to provide your own coffee. Bring your own tablecloths and other supplies. The Castle Rock Senior Center will provide the coffee maker, condiments, and napkins.

No. Alcohol is not permitted in our facility.

Yes. Proof of liability insurance must be received and documented at least seven (7) days prior to the event.

If you plan to serve food to the public, you must obtain a Washington State Department of Health food handler’s certificate and have it with you during the event.  This is not needed for private parties; only if you’re holding an event of some kind that is open to the public.

Smoking is not permitted anywhere in the building or within 25 feet of any door, window or passageway (RCW 70.160, the Washington Clean Indoor Air Act).

To ensure the return of your damage deposit, make sure to leave the room(s) in the same condition that you found them, clean and useable for the next guest.  Make sure to follow the Facility Checklist and have the Facility Attendant check things before you depart.  They will point out any problem areas.  You will be asked to sign the Facility Checklist upon your departure.  Signing this does not guarantee a full refund.

Any cleaning and/or repairs that require Castle Rock Senior Center Staff attention will be charged $50.00 per hour and will be deducted from your damage deposit. Any replacement/repair above the damage deposit will be billed to the renter.

Yes. There is a hand help microphone with speaker and there is also a 4' podium if you wish to use it. The AV rental fee is $25 flat rate.

Available for use are the following:

4 Rolling Round Tables (seat 6)

5 Rolling Rectangular Tables (seat 8-10)

10 Card Tables (seat 4)

63 Upholstered chairs